NYF Health begins accepting entries on October 26th, 2023 and the final deadline for entries is March 8th, 2024. 

Please contact us by phone 212.271.5278 or email us at processing@newyorkfestivals.com, with any deadline related questions.

ENTRY FEES
 

THROUGH DECEMBER 15th, 2023
Single Entry: $450 USD
Campaign Single Media: $550 USD
Campaign (Integrated) Mixed Media: $1,000 USD

DECEMBER 18th – FEBRUARY 16th, 2024
Single Entry: $500 USD
Campaign Single Media: $600 USD
Campaign (Integrated) Mixed Media: $1,200 USD

FEBRUARY 19th – MARCH 8th, 2024
Single Entry: $600 USD
Campaign Single Media: $700 USD
Campaign (Integrated) Mixed Media: $1,300 USD

PROCESSING FEES

A separate fee is applicable for each category selection. Preferred payment is by bank transfer or by Visa, MasterCard or American Express credit cards. There is a Visa/MasterCard 3% fee of total order and American Express is 3.2% fee of total order.

For wire (or bank) transfer payments, all bank charges must be prepaid by you and an additional $150 US dollars will be added to the total amount on your invoice to cover intermediary bank fees. You must include your invoice number on your bank transfer Instruction forms so we can match your payments to your order. You must send the financial contact information for all wire transfers and any purchase order requests or tax information requirements along with your invoice to accounting@newyorkfestivals.com.

Your invoice number and our bank transfer information will be available to you just prior to checkout. You will be able to print your invoice for your accounting department so they can execute the transfer. If you have any questions about your invoice forward it to accounting@newyorkfestivals.com. Do not reply to invoice@newyorkfestivals.com

We do not charge media handling fees, sales tax, or VAT taxes.

PLEASE NOTE

After you receive your confirmation email for your closed cart, you will need to input the piece details including title, type of entry, background summary, translation (if not in English) and method of submission. Then you will be able to upload your entries by clicking the upload box next to each entry.

LATE ENTRY FEE

Any entry submitted after the official Final Deadline may be subject to a 10% Late Entry Processing Fee.

REFUND POLICY
Refunds of entry fees will only be granted if a request is made within 14 days of submitting. After 14 days, no refunds will be granted. Entries will be removed from the judging process once judging has begun, even if it has been less than 14 days since the entrant submitted. Refunds will not be granted once the judging begins. 

Entries must have been produced between January 1st, 2023 through March 8th, 2024 to be eligible for submission. All entries must relate to healthcare or medical marketing and may be targeted to professional, trade or consumer audiences. Entries may be submitted by advertising agencies, healthcare corporations, hospitals, production companies, design studios, printers or any other individual or company producing marketing, advertising, or educational work for the healthcare and/or medical industry.

SCAM ADS

New York Festivals hosted the first advertising competitions to ban “Scam Ads”— ads that were
never published, or were published without the full knowledge and consent of the advertiser. Our SCAMGUARD system, the oldest and strongest policy in the industry, encourages jury members to anonymously flag suspicious ads and include comments in support of their suspicions. Every flagged entry is investigated; should the evidence prove the ad to be a scam, the entry will be disqualified and the people listed in the credits of the entering company will be barred from entering our competitions.

“OTHER CATEGORY"

The “Other” category is provided to the entrant for any entries that do not fit into any of the existing categories. Upon review, New York Festivals’ Health Awards will submit the entry into the most appropriate category.

IF YOU DO NOT WANT YOUR WORK SHOWCASED ON OUR WEBSITE AND PLATFORMS: Indicate “NO” where prompted in the entry process and Email John Ottinger: processing@newyorkfestivals.com  

All copies of entries submitted become the property of International Awards Group, LLC, and its affiliated awards companies, NYF Advertising Awards®, NYF Health Awards®, AME Awards®, Midas Awards®, Global Awards®, and New York Festivals® (hereafter collectively referred to as NYF) and can be used for supplemental presentations to educational institutions, trade shows, advertising professionals, and the general public. Entries will not be returned.  

Entrant specifically grants a worldwide, perpetual, irrevocable, royalty-free permission to NYF to play or show the entries at award presentations, at NYF sponsored screenings around the world, or in any other public or private presentation with or without charge whenever and as often as NYF and its representatives see fit without any compensation to Entrant. Entrant agrees that NYF may use or process the entries for any purpose, including but not limited to, for the purpose of artificial intelligence, artificial intelligence training, machine learning, augmented human intelligence development, algorithm improvement, or similar data aggregation activities.  

Entrant authorizes NYF the use of any trademarks, animated characters, animals, and merchandised items included in the entries for such purposes. NYF may use entries or license entries or the reproduction of entries in perpetuity, without payment to Entrant or Entrant’s clients, non-exclusively throughout the world, for use in telecasts, broadcasts, videotapes, Internet, data analysis, DVDs, exhibits, annuals, and any other publications including without limitation, television, radio, or Internet presentations featuring the NYF winners. 

Entrant holds or will secure the necessary license for use of all music embodied within the entries. Entrant will fully defend, indemnify and hold NYF, its affiliated companies, assignees and licensees harmless from any talent or other residual charges due to the release of its entries or any third-party claims against NYF, its affiliated companies, assignees and licensees resulting from the content of the entries and the intellectual property contained therein. The person submitting entry or entries certifies that he or she has full authority to approve the rights granted herein.

DISPOSITION OF ENTRY

Entries and materials submitted will not be returned and may be displayed, shown, duplicated, published or reproduced for educational or promotional purposes, as New York Festivals deems appropriate. By entering our competitions, the entrant agrees to hold International Awards Group, LLC, and any of its affiliated companies, exempt from any costs or expenses of any claim arising out of any use.

New York Festivals assumes no responsibility for the acts or omissions of those individuals or entities submitting entries pursuant to this notice. By entering, entrants guarantee they have obtained the permission of the rights-holder for any submission. All submitting entities and/or individuals are advised to review submissions with respect to correct name credits and other information.

We are a creative awards competition. Individual entries are evaluated for their intrinsic merits - without comparing them with others. The number of entries in a category has no bearing on how each entry is scored by the jury. One, none, or more than one award may be given in any category. Each entry is, in effect, in competition with itself, and is measured by our international award-winning jury of experts using an industry-accepted standard of excellence.

THE JURY 

Juries includes Founders, Chief Creative Officers, Chief Strategy Officers, CEO’s, Directors, Producers, CMO’s, Managing Partners, and top tier strategists and creatives all of whom are influential leaders at agencies and brands across all regions. Their industry experience provides entrants with an award-winning jury panel that is well versed in creating ground-breaking, award-winning work.

SCORING 

Our judges are asked to evaluate each entry against the definition of the category group and category it is entered into. For the majority of our category groups, the judges score the work against the definitions on the 3 specific criteria listed below. For the category groups Creativity in Commerce, PR, and Future Now (the efficacy section), there is additional information required and differently weighted judging criteria, these changes are fully noted in the information accompanying each of those category group's details in the entry guide PDF.

40% IDEA/CONCEPT

35% BRAND RELEVANCE

25% EXECUTION

THE JUDGING PROCESS  

Entries are judged in multiple rounds against high standards of creative execution and effectiveness to determine Shortlist, Trophy Winners (GOLD, SILVER, and BRONZE) Awards and Best of Show. Creative executions, details from the written brief, and the overall presentation of the work are taken into consideration.

ROUND 1: PRELIMINARY ROUND  

Judges review entries and score each based on its own merit, not in comparison to other entries. This round determines the Shortlist. 

ROUND 2: MEDAL ROUND  

All Shortlist entries are scored again based on their own merits. This round determines the Bronze, Silver, and Gold winners.

The Grand Award will be presented to the entry in each category group that earns the highest score and is deemed worthy of a Grand Award by the Executive Jury. We do not mandate that the jury declare a Grand Award in each category group. Once a Grand Award is declared in a category group, it is eligible to be judged in the Best of Show session by the Executive Jury. 

The Best of Show is awarded by the Executive Jury.

This year our international Shortlist Jury will determine a preliminary shortlist of entries. In mid-April our Executive Jury will meet and be responsible for refining that list, awarding entries with Gold, Silver, Bronze, and Finalist Awards. NYF Health Finalists will receive a Winner’s Diploma, while NYF Health Trophy Winners will receive the esteemed NYF Tower.

Press releases will be sent to international wire services and to the trades. All winners will be published on our website and showcased through our social channels.

Awards are to be processed, shipped, and delivered with 8-10 weeks of the Winners' Announcement.

Good luck!

INDUSTRY AWARDS

NYF HEALTH NETWORK OF THE YEAR

The NYF Health Network of the Year will be awarded to an advertising agency network that earns the highest score for entries in all mediums across all competitions. For consideration to be part of a network, the company concerned must be wholly, or majority owned by a network, or associated with a network group through naming and/or branding.

NYF HEALTH AGENCY OF THE YEAR

The NYF Health Agency of the Year will be awarded to an advertising agency that earns the highest score for entries in all mediums across all competitions.

GRAND AWARDS

Once in a while, an idea comes along that stands far above the rest. Determined by the Executive
Jury from top scoring winners, the Grand Award(s) will be awarded to the entry or entries that possess creativity, innovation, and exceptionally effective communication deserving of this special recognition.

HOLDING COMPANY OF THE YEAR
Is awarded to the holding company that earned the highest combined score for all entries in all mediums, calculated from all points earned by its networks and agencies.

NGO and PRO BONO work is accepted in all categories.

Discipline groups are the guideposts that bring context to our categories. Each discipline group has the same categories within

Some discipline groups offer an “Other” option - if you are unsure of which category to enter, choose “Other” and include a brief explanation. NYF Health Processing Team will be happy help place it in the appropriate category.

Entries will be evaluated and judged for their intrinsic merits – without comparison to other entries in the same category. Each entry is in competition with itself, and is measured by our international award- winning jury using an industry-accepted standard of excellence. The number of entries in a category has no bearing on how each entry is scored by the jury..

In preparing your entry, you will need:
-Company and Credit Info
-Shipping Address and Contact Info
-Synopsis: 800-word Synopsis for each entry [This applies to all categories including PR. Consider including info such as: target audience, objective, insight, context, research, planning, execution, results.]
-Assets: For each category we allow drag and drop materials. For video, MP3s work. For other materials please have a JPEG or PDF.Additional technical specs can be found on page 57 of the Entry Guide.

TECHNICAL SPECS CAN BE FOUND ON PAGE 57 OF THE ENTRY GUIDE AND TAB 12. PLEASE REFER TO THE ENTRY GUIDE PDF FOR ADDITIONAL QUESTIONS. 

SINGLE
An individual piece of work.

2 FILE MAXIMUM
1 Main Execution + 1 Supplemental piece, such as a case video or case board.
The supplemental supporting material cannot be an execution of work.

CAMPAIGN
A collection of related work in its entirety.

6 FILE MAXIMUM
Up to 6 Main Executions and/or Supplemental pieces. All will be considered in judging.

INTEGRATED CAMPAIGN
Campaigns containing mixed-media.  Must be entered in the Integrated Media Campaign competition.

6 FILE MAXIMUM
Up to 6 Main Executions and/or Supplemental pieces. All will be considered in judging.

In consideration of our international jury, all entries require an English component. Please either embed English subtitles in your video submission(s), or include written translations via the Translation field in the entry process. Both are equally permissible. Please include major headlines and titles with your entry translations.

Include text in sentence case (first letter of each sentence capitalized). Do not use all capital or all lowercase letters. For example, this entry was created to support the release of a new product. It was released worldwide. 

While healthcare is a global issue, governments, local laws, and regulatory bodies play important roles in effective healthcare communication. In addition, culture, languages, and other traditions are equally as important when it comes to context of a particular entry or campaign.

To ensure that each entry is evaluated properly, the judges request all entrants provide a short summary of the framework in which the entry was prepared and published. This summary should cover key variables such as the audience, concept, marketing objectives and execution, and healthcare environment It can include explanations of cultural nuances, word plays, graphic references, etc. It must not exceed 800 words in length and should be entered in the space provided on the online entry forms. With the exception of self-promo entries or campaigns, please don’t include your company name or any companies that took part in the entry.

When submitting your credits, remember that if your entry earns a Tower Trophy, only the name of the entering company, name of the network/brand (if any), name of the category, the title of the entry, and the year of the competition will appear on the trophy. If your entry achieves Finalist status, the Diploma will include up to ten names with corresponding job titles. Additional names with job titles can be listed in the showcase section of our website.

Shortlisted entries when notified will be given the opportunity to update and correct credits and shipping addresses. However, if no corrections are made, credits and shipping information listed during the entry process will be considered the credits of record. Winning trophies will be shipped to the entering contact shipping address only. Any return and re-shipping costs will be paid for by the entrant.

CREDITS FORMAT

Talent names and job titles must be in proper case (all first letters capitalized). Do not use all capital or all lowercase letters and please do not abbreviate job titles unless necessary. 

Unlimited names with job titles can be listed in the showcase section of our website.

An individual form must be filled out for each entry or campaign. A printable record of the total for all your entries will be automatically generated at checkout and emailed to the entrant. This record will include an invoice for the total amount.

Please note: After you receive your confirmation email for your closed cart, you will need to input the piece details including title, type of entry, background summary, translation (if not in English) and method of submission. Then you will be able to upload your entries by clicking the upload box next to each entry.

If you encounter any issues, processing@newyorkfestivals.com would be happy to assist.

Proper case (all first letters capitalized) must be used in the title and brand name, where appropriate. Campaigns must be named with a single campaign title or with individual ad titles separated by slashes.

ACCEPTED DIGITAL FILE FORMATS

AUDIO

Standard MP3 format (MPEG-2 Audio Layer III), Stereo or Mono, 44.1 kHz 16 bit sampling, minimum sampling rate 128 kbps.

IMAGES

JPEG file format, maximum quality, 300 dpi resolution in RGB color, 2000x3400 pixels (portrait or landscape). JPEGs in CMYK format will NOT be accepted.

PDF

Please use PDF version 1.5 or higher (generated by Adobe Acrobat Version 6 or higher.)

VIDEO [No time codes / bar, tones or watermarks. Entries may be slated.] 

All uploaded videos must use H.264 compression and have a QuickTime (.mov) wrapper. The audio must be encoded in Stereo using the MPEG 4/AAC compressor with 48 kHz 16 bit sampling.

If your entry is within a url, we suggest you send your video as a QuickTime (.mov) file. If you use vimeo, you must select the download option. 

Remember, if you are submitting a series entry, each piece must be uploaded separately. 

ACCEPTABLE FRAME RATES

23.98p
24p
25p/50i

29.97p/59.94i

59.94p

ACCEPTABLE FRAME SIZES

1920x1080

1280x720

REMINDER: All entries can upload a case study piece to their submission.

UPLOADING YOUR ENTRIES

After you receive your confirmation email for your closed cart, you will need to input the piece details including title, type of entry, background summary, translation (if not in English) and method of submission. Then you will be able to upload your entries by clicking the upload box next to each entry. Please make sure that you upload (attach) all pieces of your entries. 

Series entries may consist of up to three pieces (complete episodes or segments) that best represent the entire series. If your series entry has three pieces, you will have three files to upload. Please upload them in the order you wish the judges to view them. 

If you are submitting an entry in multiple categories within the same order and all information (title, background summary, translation, asset files) is the same, our system allows you to upload only one time for all categories. Otherwise, you will need to enter, input, and upload each submission separately. 

Please see our Entry Process Guide for Confirmation Number and Piece Details.   

NOTE: New York Festivals displays your entries in an encoded format to our online Grand Jury to judge. Access is password protected. Once uploaded, no other entrants can view your uploaded submissions. Once uploaded, even you cannot see your entry unless you wait 72 hours and use your invoice link to preview your entry.  

If you wish, you may request a dropbox link for your convenience. And if you have additional questions, please contact our Processing and IT departments at processing@newyorkfestivals.com.